April , 2010
Meeting Agenda Meeting had a list of ten (10) items on the agenda:
1. Call to order
2. Invocation
3. Minutes of previous meeting
4. Introduction and recognition of visitors, friends, and family members
5. LICOS Motto
6. Verification of Invitation from United Grand Gedean Association in Rochester, NY
7. Committee reports
a) Planning committee
b) Finance committee
c) Conflict and Grievance committee
d) Membership committee
e) Networking and Opportunity committee
8. Due and 10 minutes free time
9. Benediction
10. adjournment
Call to order
The president, Mr. Leo Dossen called the meeting to order at 7:06
Invocation
The assistant Chaplain, Ms. Yuah Nuan led the invocation and asked God’s blessing upon the group.
Minutes of previous meeting
The recorder for the day read the minutes of the previous meeting which had been taken by the General Secretary. Simpson observed that no mention of the summer vacation job opportunities and tutoring for kids to help prepare them for the coming test was made. Mardea responded that a report will be prepared and sent to the General Secretary later. Jacob also question the idea of individual(s) going to ask for or find information about ACTS. The president and Mardea responded that Mardea volunteered to find information about ACTS since it was indicated that they did not have sufficient information to demonstrate the need for LICOS to join the organization (ACTS) which some of the members expressed apprehension of it being a political organization. The information was to be collected from the organization’s website and that anyone could go to the site for similar purpose.
Introduction and recognition of visitors, friends, and family members
There was no visitor, friend nor family member in attendance to be introduced and or recognized.
LICOS Motto
The president said that he wanted the motto of the organization to be read in the meeting so that members can become familiar with it. He said the motto is already on the organization’s official letter head. Other points that came out of the discussion included: that rationale or meaning of the motto should be explained so members will understand it and be able to explain it to others when need be; it should be reflected on printed documents of the organization; it should be used in calling attention of the group during meeting, for example, by calling the name ‘LICOS,’ and having the members respond by saying the motto.
Invitation from United Grand Gedean Association in Rochester, NY
The recorder read the letter from the United Grand Gedean Association in Rocherter, NY, inviting LICOS to its fundraising rally and to participate in the soccer and kickball activities of the program. There is a flat fee of $20.00 to be paid per person to enter the program with opportunity of discount for soccer and kickball players. The group accepted the invitation with the following notation:
· the leadership should make sure that the letter is true and coming from the right people
· modalities should be worked out for the organization’s participation in the program including addressing a concern of cost of tickets for those who will participate on either of the sporting activities;
Committee reports
Planning committee
The Planning committee said they did not have a report to make. They promised to make a report at the next meeting.
Conflict and Grievance committee
The committee said it did not have report because it had not received nor heard of any conflict or complaint to handle.
Membership committee The committee reported that total registered membership of the organization reached 57 families heads, (27 women and 30 men). They included one member each from Arizona and another from Minnesota and 55 in New York. The committee chaired read out the names of the members and indicated that there are some individuals who attend meetings and sometimes pay meeting dues but who have not formally registered as members.
Networking and Opportunity committee
The committee reported on job opportunities for the summer season; educational opportunities for kids during the summer break; and provided a number of reading materialsk, information sheets and booklets on these opportunities.
|
Attendance: persons who signed the attendance sheet at the April 17, 2010 LICOS General Meeting | |||
|
Attendance |
Gender | ||
|
No. |
Full name |
Male |
Female |
|
1 |
Ruth Tambah |
F |
|
|
2 |
Caleh Gbarjoh |
|
M |
|
3 |
Lydia Tarley |
F |
|
|
4 |
Victoria Walker |
F |
|
|
5 |
Ruth Dweh |
F |
|
|
6 |
Helen Nyema |
F |
|
|
7 |
Mardea Warner |
F |
|
|
8 |
Susannah Toe |
F |
|
|
9 |
Ruth Morris |
F |
|
|
10 |
Rachel Sarpee |
F |
|
|
11 |
Baby Jusu |
F |
|
|
12 |
Zarkpa Giotto |
|
M |
|
13 |
Jacob Saywon |
|
M |
|
14 |
Koroma Foday |
|
M |
|
15 |
Barsee Mapay |
|
M |
|
16 |
Sarah Doe |
F |
|
|
17 |
Yowoh Nuah |
F |
|
|
18 |
Teta Roberts |
F |
|
|
19 |
Simpson Snoh |
|
M |
|
20 |
Leo Dorson |
|
M |
|
Total |
13 |
7 | |
Committees – Membership Mommittee, Networking and Opportunity committee made reports. The Mardea Committee to bring informations about ACTS also made reports.
Key decisions made /outcomes of the meeting:
1. The Finance committee did not make report because it is supposed to report quarterly and the time for making the next quarterly report had not reached
2. The Networking and Opportunities committee will facilitate two days of tutoring for kids in grades three to five on Tuesday and Thursday, April 20 and 22 at Brady’s Faith Center to help prepare the kids for the coming English Language and Math tests. The tutoring will focus on the English Language component because this component is coming right after the break. The Math component comes later following their return to school and there will be provided tutoring /review by their teachers.
3. Mardea brought informations about ACTS which was accessed from the organization’s website. She also shared informations about upcoming employment opportunities including vacation jobs, the New York annual state fare and other useful activities coming up during the summer break and encouraged interested persons to take steps to apply to the respective bodies as soon as possible.
4. The body accepted to attend the Gedean Association of Rochester’s invitation of fundraising rally that will include sporting activities. LICOS leadership will work out the modalities including the possibility of participating in the program’s football (soccer and kickball) games.
5. The membership committee reported the number of registered LICOS membership as 57 families heads (30 men and 27 women). Two of the 57 registered family’s heads came from Minnesota, and Arizona.
The assistant Chaplain, Ms. Yuah Nuan said the benediction and the meeting was adjourned at 8:30 pm in good faith.
